Polished Publishing Group (PPG) Work-Made-for-Hire Vendor Agreement v8.0
Updated on August 12, 2026
1. Parties
1.1. This is a Work-Made-for-Hire Vendor Agreement between Polished Publishing Group (“PPG”) of Calgary, Alberta, CANADA, and all contracted ghostwriters, copy writers, editors, illustrators, graphic designers, indexers, proofreaders, videographers, voiceover artists, publicists, et cetera, (“VENDOR” or “VENDORS”) indicated below.
1.2. This Work-Made-for-Hire Vendor Agreement, together with the below digital signature form, constitutes the Entire Agreement (“AGREEMENT”) between VENDOR and PPG.
1.3. The AGREEMENT supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between VENDOR and PPG.
1.4. No modification of this AGREEMENT shall be in effect unless published by PPG on this webpage or otherwise provided by PPG in an official PDF format pursuant to Section 10: https://polishedpublishinggroup.com/ppg-work-made-for-hire-vendor-agreement/.
2. SELF-PUBLISHER Copyright Ownership
2.1. Work-Made-For-Hire: VENDOR is a “work-made-for-hire” independent contractor pursuant to Section 3. All concepts, ideas, copy, sketches, artwork, electronic files, and any other materials (“WORK”) created by VENDOR for PPG related to this AGREEMENT are being created for use by the author(s) (“SELF-PUBLISHER”) listed on the digital signature form and will become the sole property of SELF-PUBLISHER upon 100% completion of the publishing process and SELF-PUBLISHER’s final signed approval of all goods related to this WORK.
2.2. Operational Context and Scope of Authority: All parties acknowledge that the services rendered under this AGREEMENT are distinct from traditional trade publishing frameworks. Because SELF-PUBLISHER retains full financial responsibility for production and maintains exclusive copyright ownership of the WORK, they also retain final authority over all editorial, graphic design, and timeline decisions (within reason). VENDOR performance shall therefore be governed by SELF-PUBLISHER’s choice(s) as the ultimate proprietor of the WORK.
2.3. Boundary of Roles and Scope of Services: To protect the integrity of the project and ensure an efficient workflow, all VENDOR roles must remain strictly within their contracted scope of service. VENDORS are explicitly prohibited from performing work or making unauthorized changes outside their designated roles.
2.3.1. Editors and Proofreaders: Editors and proofreaders must align all editorial outputs strictly based on the specific tiers of services purchased by SELF-PUBLISHER (ranging from a copyedit to a substantive/structural edit and final proofreading). They must execute only the requested level of editing and proofreading and are prohibited from overextending their adjustments beyond the designated project scope or imposing unauthorized structural changes that conflict with SELF-PUBLISHER’s expectations. While VENDORS may offer professional recommendations, SELF-PUBLISHER retains final authority to accept or decline any suggested revisions. Furthermore, proofreaders are required to adhere strictly to the customized editorial style sheet established by the primary editor in alignment with the SELF-PUBLISHER’s specifications.
2.3.2. Graphic Designers: Graphic designers are contracted strictly for visual, layout, and aesthetic implementation based on the mutually agreed-upon graphic design specifications as per PPG’s Graphic Design Style Guide. Graphic designers are explicitly prohibited from altering, rewriting, or editing text within the manuscript or cover files. All textual modifications are the exclusive domain of the assigned editor and proofreader, based on SELF-PUBLISHER’s chosen editorial style guide. As such, any identified textual issues must be flagged to PPG, pursuant to Section 10, for adjustment by the editor or proofreader.
2.3.3. Indexers: Indexers are contracted strictly to compile, organize, and format the index for the WORK based on the finalized layout. If an indexer identifies any typos, grammar issues, or factual errors within the text while performing their duties, they can flag these errors to PPG, pursuant to Section 10, for adjustment by the editor or proofreader.
2.4. Reporting of Potential Warranty Issues: While VENDOR is not obligated to audit or investigate the WORK for compliance with the SELF-PUBLISHER warranty, VENDOR is authorized and encouraged to immediately flag to PPG, pursuant to Section 10, any potential issues or conflicts they notice during the standard course of their services.
2.5. VENDOR Sharing Rights: VENDOR may display the WORK in a portfolio or on a website as is, without any alterations, so long as SELF-PUBLISHER is acknowledged as the copyright owner, and only after PPG indicates permission to share it publicly has been granted by SELF-PUBLISHER, pursuant to Section 10.
3. Independent Contractor
3.1. As an independent contractor, VENDOR is responsible for all associated business expenses such as long distance phone calls to SELF-PUBLISHER or PPG, transportation to in-person meetings with SELF-PUBLISHER or PPG, and the purchase/maintenance of any other tools (e.g. software, hardware) that are necessary to complete their WORK.
3.2. VENDOR is responsible to keep track of such expenses for income tax purposes.
4. Non-Solicitation of PPG SELF-PUBLISHER
4.1. While contracted by PPG, and for a period of twelve (12) months following this AGREEMENT, VENDOR agrees to avoid directly or indirectly soliciting SELF-PUBLISHER for any work similar to, or associated with, the WORK created as part of this AGREEMENT.
4.2. VENDOR acknowledges and agrees that the non-solicitation limitations set forth in this contract are reasonable and required by PPG to protect PPG’s business interests.
5. Remuneration for Service(s) and Confidentiality
5.1. Fee Agreement: PPG will send VENDOR an email detailing the fees to be paid for WORK as part of this AGREEMENT.
5.2. Contract Execution: VENDOR must execute this AGREEMENT pursuant to one of three choices presented in Section 9 before commencement of service(s) can begin.
5.3. Deposit: Upon receipt of VENDOR’s signed execution of this AGREEMENT, PPG will pay VENDOR a fifty percent (50%) deposit for WORK within ten (10) business days.
5.4. Final Payment: PPG will pay the remaining fifty percent (50%) owing once VENDOR has completed his or her portion of the WORK and met all agreed-upon deliverables.
5.5. Payment Methods: Payments will be made by either eTransfer (within Canada) or PayPal (outside Canada).
5.6. Currency and Taxes: All rates are quoted, and fees are paid in CAD (Canadian) funds. No additional tax is to be added. These are flat fees.
5.7. Fee Confidentiality: VENDOR agrees to keep the remuneration paid to them by PPG for this AGREEMENT confidential.
6. Compliant File Formats and PPG File Naming Convention
6.1. VENDOR agrees to comply with the following production requirements as required by PPG for the timely processing of this AGREEMENT:
6.1.1 Compliant File Formats: VENDOR must comply with all requested file formats for submitted materials and must exclusively work with the most recent version of each production file, unless explicitly specified otherwise by PPG in writing pursuant to Section 10.
6.1.2 PPG File Naming Convention: Due to the high volume of communication and file transmissions exchanged among SELF-PUBLISHER, PPG, and VENDORS, uniform nomenclature is critical to maintain strict organizational control, prevent version confusion, ensure all digital assets remain easily searchable by all project stakeholders, and stay on deadline. Accordingly, VENDOR agrees to strictly follow the PPG File Naming Convention for all WORK-related files.
7. Project Timeline and Deadlines
7.1. PPG will issue a detailed project timeline to both SELF-PUBLISHER and VENDOR (click here to view a sample project timeline) at the start of each project, and updates will be provided regularly at each state of the project, pursuant to Section 10.
7.2. Timeline Initiation: Generation of this timeline is contingent upon PPG’s receipt of the following from SELF-PUBLISHER:
7.2.1. One hundred percent (100%) prepayment;
7.2.2. A binding signature on the publishing AGREEMENT; and
7.2.3. All necessary production assets and source files (e.g., text and graphics) required to complete the WORK.
7.3. Baseline Estimates: Initial project timelines are estimated based on the receipt of complete, error-free files and the expectation of prompt communications (including emails and telephone correspondence) from all project stakeholders, pursuant to Section 10.
7.4. VENDOR Availability and Compliance: VENDOR commits to remaining active, accessible, and responsive throughout the project life cycle. VENDOR agrees to comply with all deadlines established in the project timeline, acknowledging that schedule adjustments may occasionally occur due to unforeseen variables. PPG agrees to implement necessary measures to minimize and mitigate such fluctuations.
7.5. Intervener Notification and Problem Resolution: VENDOR shall provide advance notice to PPG immediately upon anticipating any operational obstacles or delays that may impact the broader project workflow.
7.5.1. If operational difficulties or delays occur during the performance of services, VENDOR should notify PPG immediately rather than delaying notification.
7.5.2. VENDOR shall provide transparent, early communication regarding delays to enable collaborative troubleshooting and schedule management. PPG will work with VENDOR to adjust timelines provided that VENDOR supplies a legitimate, verifiable reason for the operational setback.
7.6. Submission Deadlines: VENDOR shall complete all tasks and send deliverables to PPG by 12:00 PM (NOON) Calgary time on the designated deadline date, pursuant to Section 10.
7.7. Calendar Schedule and Professional Time Management: Project operations run on a seven (7) calendar days per week schedule. VENDOR explicitly acknowledges that deadlines may fall on weekends or statutory holidays and agrees to manage professional schedules accordingly as an independent contractor.
7.8. Major Holiday Exceptions: PPG shall adjust scheduling during major holiday seasons (e.g., Christmas) to ensure no project deadlines fall within those observed periods.
8. VENDOR Deliverables
8.1. VENDOR is encouraged to read all VENDOR responsibilities/deliverables, as set forth here, to ensure everyone has a strong understanding of SELF-PUBLISHER and PPG expectations.
8.2. Ghostwriters: Deliverables will be determined on a case-by-case basis and indicated in a separate correspondence pursuant to Section 10.
8.3. Copy writers: Deliverables will be determined on a case-by-case basis and indicated in a separate correspondence pursuant to Section 10.
8.4. Editors (including copy, stylistic, and substantive/structural): Most projects will require only copy editing; however, here is how PPG defines the various levels of editing to our authors, and this is their expectation:
8.4.1. Copy Editing: The copy editor will thoroughly review SELF-PUBLISHER’s manuscript in MS Word.doc format and correct any issues with spelling, grammar, and punctuation throughout. Please also make helpful suggestions regarding word choice and sentence structure, using the agreed-upon English language editorial style guide (i.e., Canadian, British, American, et cetera). The edited version will be returned to SELF-PUBLISHER for final approval before moving onto the next publishing stage.
8.4.2. Stylistic Editing: Sometimes, SELF-PUBLISHER wants a little more than a copy edit. A stylistic edit will cover all the points of a copy edit, plus it will eliminate jargon and redundancies, clarify meaning, and ensure that the writing matches the intended audience. PPG stylistic edits are completed using the agreed-upon English language editorial style guide (i.e., Canadian, British, American, et cetera). The edited version will be returned to SELF-PUBLISHER for final approval before moving onto the next publishing stage.
8.4.3. Substantive/Structural Editing: This editor will improve the overall structure of SELF-PUBLISHER’s manuscript. A substantive edit will cover all the points of a stylistic edit, plus it will clarify and reorganize SELF-PUBLISHER’s entire story for him or her. These changes are negotiated with SELF-PUBLISHER along the way. PPG substantive edits are completed using the agreed-upon English language editorial style guide (i.e., Canadian, British, American, et cetera). The edited version will be returned to SELF-PUBLISHER for final approval before moving onto the next publishing stage.
8.4.4. All editing changes to WORK must be indicated within SELF-PUBLISHER’s initial Word.docx manuscript and returned to PPG with Microsoft’s edit mode (a.k.a. track changes, comments mode) turned on. Editing changes are unlimited and left up to the discretion of the assigned editor. SELF-PUBLISHER is given an opportunity to review and accept/decline the editor’s recommendations before the manuscript is given to the graphic designer to create the first design of the book.
8.4.5. Customized Editorial Style Sheet: In addition to editing the WORK, the primary (initial) editor of the project will create a brief customized editorial style sheet for SELF-PUBLISHER’s first book with PPG for which they will be paid an additional $150 CDN on top of the agreed-upon fees for the editing. The foundation for this personalized style sheet will be: either PPG’s Canadian Editorial Style Guide which is a hybrid of the Chicago Manual of Style (CMOS) and the Oxford Guide to Writing English (please refer to the Addendum mentioned at the end of this agreement); or the specific editorial style guide requested by SELF-PUBLISHER.
8.4.6. The agreed upon intent behind this customized style sheet is simplicity and consistency. The sole purpose of creating it is to indicate any deviations the editor may have made from the primary editorial style guide he or she used to edit the WORK—of which there should be very few—so that the proofreader can continue with the same style.
8.4.7. This customized sheet will be returned to PPG along with the edited WORK, at which time copies of it will be forwarded by PPG to the proofreader and SELF-PUBLISHER. Going forward, all PPG editors/proofreaders will use this customized editorial style sheet for all future WORK by SELF-PUBLISHER so every book by SELF-PUBLISHER is consistent in editorial style.
8.5. Illustrators: Deliverables will be determined on a case-by-case basis and indicated in a separate correspondence pursuant to Section 10.
8.6. Graphic designers: All graphic designers must follow the PPG Graphic Design Style Guide (please refer to the Addendum mentioned at the end of this agreement). The graphic design component of each WORK includes:
8.6.1. two sample cover designs and two sample interior designs for SELF-PUBLISHER to choose one each from (before any full proofs are completed and sent out);
8.6.2. one colour cover with either a b/w or colour interior (plus up to 10 interior graphics automatically included in each standard graphic design package);
8.6.3. a half hour phone consultation with SELF-PUBLISHER (if needed);
8.6.4. two SELF-PUBLISHER proofing rounds (two .PDF proofs of each component) with up to five structural changes to the cover and up to 50 typographical changes to the interior allowed per round;
8.6.5. plus one hard proof (physical book) will be ordered by PPG from printer for final proofreading, and graphic designer will need to provide print-ready files for this print job.
8.6.6. Any additional SELF-PUBLISHER proofing rounds, up and above these two standard rounds, will be chargeable. SELF-PUBLISHER will be expected to prepay the additional rounds, and PPG will forward payment to the graphic designer for each round before the work is completed. The same standard five structural changes to the cover and up to 50 typographical changes to the interior will apply to these rounds. Any changes the SELF-PUBLISHER indicates as being “publisher errors” (e.g., previously requested changes that were somehow missed by the graphic designer; serious issues with formatting) will be completed by the graphic designer for free.
8.6.7. Following these SELF-PUBLISHER proofing rounds, if applicable, indexing will occur. The Indexer will create the index for WORK and provide it to PPG in Microsoft Word format. PPG will forward it to the designer to insert into the back matter of the WORK. The designer will then provide another .PDF proof of the interior to PPG so the indexer can view it to ensure it properly transferred into the designer’s software, and that all bold, italics, and/or indents are still accurate. If the indexer sees errors, the designer will be expected to correct them.
8.6.8. Following these SELF-PUBLISHER proofing and indexing rounds, the graphic designer will provide PPG with print-ready cover and interior files so PPG can order and ship a physical proof of the book to the proofreader. The graphic designer will be expected to complete all additional changes recommended by the proofreader and provide one more set of .PDF proofs to PPG. This final set of PDF proofs will be sent to SELF-PUBLISHER to provide final signed approval before publication.
8.6.9. If SELF-PUBLISHER has any additional changes to the PDF proofs sent after the proofread, SELF-PUBLISHER will be expected to prepay the additional rounds, and PPG will forward payment to the graphic designer for each round before the work is completed. The same standard five structural changes to the cover and up to 50 typographical changes to the interior will apply to these rounds. Any changes the SELF-PUBLISHER indicates as being “publisher errors” (e.g., previously requested changes that were somehow missed by the graphic designer; serious issues with formatting) will be completed by the graphic designer for free.
8.6.10. Upon final signed approval of the WORK by SELF-PUBLISHER, the graphic designer will provide PPG with the following:
8.6.10.1. Finished book files for INGRAM (ensure ISBN and barcode is correct)
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- 300 dpi uncropped PDF full cover with at least a 1/4″ bleed (no crop marks showing)
- 300 dpi uncropped PDF interior (no crop marks showing)
- 300 dpi LSI template that shows crop marks and bar code on it
8.6.10.2. Finished “Look-Inside” files for Amazon (ensure ISBN and barcode is correct)
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- Files must be named
- <ISBN>.interior.PDF
- <ISBN>-frontcover.jpg
- <ISBN>-backcover.jpg
- <ISBN>-frontflap.jpg (if applicable)
- <ISBN>-backflap.jpg (if applicable)
- <ISBN>-spine.jpg
8.6.10.3. Finished cover files for PPG Online Store (ensure ISBN and barcode is correct)
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- one 300 dpi cropped JPG of the full book cover
- one 300 dpi uncropped TIF of the full book cover, no crop marks showing, and a .125 inch bleed added on all sides
8.6.10.4. All the working files
8.6.10.5. One .PDF ebook version of the completed book in which the first page is the front cover and the last page is the back cover.
8.6.11. All SELF-PUBLISHER proofing rounds and proofreader changes provided to the graphic designer must be completed within the working files so that, when WORK is complete, all working and finished files are the same. This will ensure any future editions of WORK can be easily revised by whomever SELF-PUBLISHER hires to make those revisions.
8.7. Indexers: PPG will forward a .PDF proof of the book interior to the indexer after all the author proofing rounds are complete. The Indexer will create the index for WORK and provide it to PPG in Microsoft Word format. PPG will forward it to the designer to insert into the back matter of the WORK. The Indexer will be required to view the inserted index once to ensure it properly transferred into the designer’s software, and that all bold, italics, and/or indents are still accurate.
8.8. Proofreaders: Proofreaders are expected to follow the lead of the primary editor with regard to the editorial style used for this WORK. The editor will create a customized style sheet for SELF-PUBLISHER, and a copy of that sheet will be forwarded to the proofreader early on. With that guide in mind, the proofreader’s job is to complete the following nine-point check:
8.8.1. Interior Check
- The front matter (such as the table of contents) is accurate and correct.
- The back matter (such as the index) is accurate and correct.
- Headers and footers are accurate and correct.
- Bad breaks, widows, and orphans are eliminated.
- Text is kerned to flow smoothly throughout.
- Margins and trim size all measure properly.
- Spelling and punctuation is correct.
8.8.2. Cover Check
- Spacing, bleeds, and trim size all measure properly.
- Spelling and punctuation is correct.
8.8.3. All proofing changes to the WORK must be submitted using one of the two permitted methods provided by PPG, with all requested changes listed in strict chronological order based on their appearance in the book. Proofreaders may choose one of two options: Option A, which requires utilizing a paid version of Adobe Acrobat to mark up the necessary changes directly on the graphic designer’s PDF using numbered “Comment” and “Markup” tools; or Option B, which requires documenting changes within the provided “BOOK TITLE.AUTHOR.DATE.PPG eProof Form.doc” file by detailing the exact page, paragraph, and line numbers alongside the “Old” and “New” text.
8.8.4. Proofreading is not expected to be yet another full edit. It is intended only to complete minor, last-minute adjustments to the hard proof while ensuring critical formatting remains consistent with the index, if applicable. That said, proofreading changes are unlimited and left up to the discretion of the assigned proofreader. The SELF-PUBLISHER is also given an opportunity to review and accept or decline the proofreader’s recommendations before the final proofing selections are returned to the graphic designer to complete the changes.
8.9. Voiceover Artists: Deliverables will be determined on a case-by-case basis and indicated in a separate correspondence pursuant to Section 10.
8.10. Videographers: Deliverables will be determined on a case-by-case basis and indicated in a separate correspondence pursuant to Section 10.
8.11. Marketers: Deliverables will be determined on a case-by-case basis and indicated in a separate correspondence pursuant to Section 10.
8.12. Publicists: Deliverables will be determined on a case-by-case basis and indicated in a separate correspondence pursuant to Section 10.
9. Commencement of Service(s)
9.1. VENDOR’s full commitment to this AGREEMENT commences at the time of signing. VENDOR’s actual service will commence at the time indicated in the project timeline. The times may fluctuate to some degree due to unforeseen circumstances, but PPG promises to do everything possible to keep the project running within the original deadlines.
9.2. To execute this AGREEMENT, VENDOR must select one of the following three choices:
9.2.1. Choice A: Online Submission
By filling out all required fields in the online form below and pressing the “SUBMIT” button, which constitutes a binding digital signature.
9.2.2. Choice B: Printed, Hand-Signed, and Emailed Copy
By printing a copy this AGREEMENT, filling out all required fields, signing it by hand, scanning the document as one continuous .PDF file pursuant to Subsection 6.1.1, naming the file pursuant to Subsection 6.2.1, and sending it as an attachment to PPG via email pursuant to Section 10, which constitutes a binding written signature.
9.2.3. Choice C: Downloaded, Digitally-Signed, and Emailed Copy
By downloading a copy of this AGREEMENT, filling out all required fields, applying a legally binding digital, electronic, or typed signature, saving the document as one continuous .PDF file pursuant to Subsection 6.1.1, naming the file pursuant to Subsection 6.2.1, and sending it as an attachment to PPG via email pursuant to Section 10, which constitutes a binding written signature.
10. Notices
10.1. Any notices from VENDOR to initiate, terminate, and/or communicate about this AGREEMENT can be sent to PPG from VENDOR via any of the email addresses listed on this AGREEMENT. All such notices will be deemed sent on the date of transmission.
10.2. Any notices from VENDOR to initiate, terminate, and/or communicate about this AGREEMENT that are sent to PPG from a foreign email address not listed on this AGREEMENT will be considered null and void, and will be ignored/deleted by PPG.
10.3. PPG’s telephone number and email addresses will be all listed on the PPG invoice that corresponds with this AGREEMENT. Any notices from PPG to initiate, terminate, alter, and/or communicate about this AGREEMENT will be sent to VENDOR from one of these email addresses. All such notices will be deemed sent on the date of transmission.
10.4. Any notices from PPG to initiate, terminate, and/or communicate about this AGREEMENT that are sent to VENDOR from a foreign email address not listed on the PPG invoice that corresponds with this AGREEMENT should be considered null and void, and should be ignored/deleted by VENDOR.
10.5. PPG and VENDOR are both responsible to maintain evidence showing the successful transmission and receipt of notices.
11. Representations and Warranties
11.1. Originality of Work: VENDOR expressly represents, warrants, and covenants that all WORK created, compiled, or delivered under this AGREEMENT is entirely original to VENDOR, except for any foundational source files or explicit production assets provided directly by SELF-PUBLISHER or PPG.
11.2. Non-Infringement: VENDOR warrants that the WORK does not violate, infringe, or misappropriate any copyright, trademark, patent, proprietary right, right of privacy or publicity, or any other intellectual property right of any third party. VENDOR further warrants that the WORK contains no libelous, defamatory, or otherwise unlawful material.
11.3. Third-Party Assets: If the execution of contracted deliverables requires the inclusion of third-party assets (such as stock imagery, fonts, or open-source components), VENDOR must secure the appropriate commercial licensing required to pass clear title and usage rights to SELF-PUBLISHER. VENDOR shall explicitly flag the inclusion of any such third-party elements to PPG in writing prior to submission, pursuant to Section 10.
11.4. Notice of Potential Claims: If at any time during the lifecycle of the project VENDOR becomes aware of any potential third-party intellectual property conflict or claims of plagiarism related to the manuscript, assets, or final deliverables, VENDOR shall immediately notify PPG in writing, pursuant to Section 10, to enable proactive schedule management and problem resolution.
12. Termination of Agreement by VENDOR
12.1. Should VENDOR wish to terminate this AGREEMENT before completion of the service(s), pursuant to Section 10, VENDOR agrees to reimburse one hundred percent (100%) of the deposit received to PPG in full within ten (10) business days.
13. Termination of Agreement by SELF-PUBLISHER or PPG
13.1. No Services Rendered: Should SELF-PUBLISHER or PPG terminate this AGREEMENT before full completion of the service(s), pursuant to Section 10, VENDOR may retain only half of the initial fifty percent (50%) deposit received if no services have been rendered at the time of termination. The other half must be returned to PPG within ten (10) business days.
13.2. Proportional Remuneration: If services have already been initiated, VENDOR shall be entitled to receive remuneration proportional to the percentage (%) of services already rendered, as determined by the verifiable milestones or deliverables completed at the time of termination, and will be topped up if that amount is higher than the fifty percent (50%) deposit already received. No further monies will be paid following termination.
13.3. Termination for Cause (Material Breach): Either PPG or VENDOR may terminate this AGREEMENT immediately if the other party commits a material breach (a serious violation of this contract, such as missing major deadlines without notice, delivering unusable work, or violating confidentiality). If PPG terminates this AGREEMENT due to a material breach by VENDOR, VENDOR must refund 100% of any deposit received within ten (10) business days, and no further payments will be made.
14. Full Disclosure to PPG
14.1. All communication to/from VENDOR/SELF-PUBLISHER regarding this AGREEMENT must be disclosed to PPG in writing pursuant to Section 10.
15. PPG Rights Reserved
15.1. PPG reserves the right to change its website content, products, services, prices, contractual agreements, policies, and procedures at any time without prior notice to SELF-PUBLISHER or VENDOR. All the rates and information provided as part of this AGREEMENT will be honoured for the duration of this AGREEMENT.
16. No Waiver of Compliance
16.1. The failure by PPG to insist upon the strict performance of any term, covenant, or condition of this AGREEMENT, or to exercise any right or remedy consequent upon a breach thereof, shall not constitute a waiver of any such breach or of such term, covenant, or condition. No waiver of any breach shall affect or alter this AGREEMENT, but each and every term, covenant, and condition of this AGREEMENT shall continue in full force and effect with respect to any other then-existing or subsequent breach thereof. Any waiver of a provision must be made expressly in writing pursuant to Section 10.
17. Governing Law
17.1. In the event of litigation between PPG and VENDOR, all parties agree that the Law of the Province of business registration of PPG shall apply and all parties shall consent to the jurisdiction of said Province’s courts: Alberta, CANADA.
18. Confidentiality Agreement
18.1. Definition and Duty of Confidentiality: VENDOR acknowledges that in the course of performing services under this AGREEMENT, VENDOR will receive from SELF-PUBLISHER or PPG, or create on behalf of SELF-PUBLISHER, confidential information related to the WORK. VENDOR agrees to maintain all such information in strict confidence. Confidential information includes, but is not limited to, SELF-PUBLISHER’s legal name, pseudonym, personal contact information, intellectual property (including copyrights, patents, and trade secrets), financial details, manuscript content, and any other WORK-specific information designated in writing as confidential.
18.2. Exclusions and Survival: Confidential information does not include information that is or becomes part of the public domain through no fault or breach of VENDOR, is already in VENDOR’s lawful possession prior to disclosure, is independently developed without reference to the WORK, or is expressly approved for public release in writing pursuant to Section 10 or Subsection 2.5. The obligations under this Section 18 shall survive the expiration or termination of this AGREEMENT.
19. Limitation of Liability
19.1. To the fullest extent permitted by law, neither PPG nor VENDOR will be liable to the other for any indirect, special, or consequential damages (such as lost profits or lost business opportunities) resulting from this AGREEMENT. Except for breaches of confidentiality or intellectual property rights, PPG’s total financial liability under this AGREEMENT will not exceed the total fees paid or payable to VENDOR for the specific project.
20. Assignment and Subcontracting
20.1. VENDOR shall not transfer, assign, or subcontract any of their rights or obligations under this AGREEMENT to another person or company without prior written approval from PPG pursuant to Section 10. VENDOR remains fully responsible for ensuring that all completed WORK strictly meets the standards outlined in this AGREEMENT.
21. General Provisions (Severability, Force Majeure, & Third-Party Rights)
21.1. Severability: If any part of this AGREEMENT is found to be invalid or unenforceable by a court, the rest of the contract remains fully active and in effect.
21.2. Force Majeure: Neither PPG nor VENDOR will be held responsible for delays or failure to perform caused by events beyond reasonable control, such as natural disasters, severe outages, or major emergencies. Affected parties must notify the other in writing pursuant to Section 10 as soon as possible.
21.3. Third-Party Rights: Except for the SELF-PUBLISHER explicitly named in this contract, no other person or entity has any rights to enforce any terms of this AGREEMENT.
22. Binding Signature
22.1. Pressing the “SUBMIT” button on the online form, or applying a handwritten or digital signature to a downloaded .PDF copy of this AGREEMENT and transmitting it via email pursuant to Sections 9 and 10, constitutes VENDOR’s binding agreement to these terms.
22.2. This act confirms that VENDOR:
22.2.1. Has read and understood the AGREEMENT and consents to all the terms listed therein;
22.2.2. Has indicated (typed) or written all necessary information on the form; and
22.2.3. Confirms that all information provided to PPG for the purpose of this AGREEMENT is accurate, complete, and legally valid.
Addendum
PPG Canadian Editorial Style Guide
PPG Graphic Design Style Guide
Pursuant to section 9.2, VENDOR may download a copy of this agreement in PDF format here: Polished Publishing Group (PPG) Work-Made-for-Hire Vendor Agreement v8.0 August 12, 2026. Alternatively, VENDOR can fill out the online form below.
Fields marked with an * are required
Work-Made-for-Hire Vendor Agreement